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Payment of the program price constitutes your acceptance of the terms and conditions below:

1. BOOKING
Special airfares are capacity controlled and often sold out months in advance. In addition, many accommodations offered by Vacation Safaris a subsidiary of Luxury On Travel have a limited capacity. It is essential to make reservations well in advance to insure your preferred arrangements. Availability cannot be guaranteed until booked. We will exercise best efforts to book hotels per the itinerary, however, in busy seasons and with client bookings made within 90 days of tour date we may be forced to offer substitutes
Vacation are booked and confirmed only on receipt of Non refundable Booking fee (30% of program price, minimum $300). This payment is due within two (2) working days of making the reservation. Failure to remit your booking payment on time will result in an automatic change of status of any confirmed space to a provisional basis and the possible inability to reinstate your reservation. When Vacation Safaris/LuxuryOnTravel receives your payment, a booking reference number will be assigned.

2. AIR TICKETS
After payment of the initial deposit, reservation for air-ticket will be made immediately to ensure space is reserved. According to the current airlines regulations, all travel participants must issue the ticket right after their tickets have been confirmed by the airline concerned . Tour participants will be required to make payment for the issuance of the air-ticket. The payment for the issued air-ticket constitutes partial payment. Air fare are non-refundable but can be changed for a fee with with advance notice
(THE SAME APPLY TO CRUISE IF INCLUDED ON PACKAGE CHOSEN)

3. FINAL PAYMENT
The balance is due no later than Ninety (90) days prior to commencement of your vacation. If the balance has not been received by that date, Vacation Safaris/LuxuryOnTravel . shall be entitled in its discretion to treat your reservation as canceled, and consequently to forfeit such part of the advance payment as determined solely by Vacation Safaris/LuxuryOnTravel
Also No client will be permitted into the field without payment in full being received.

4. LAST MINUTE
Any reservation made within Ninety (90) days of commencement of a travel may be accepted at higher rate provided space is available, payment in full is received, and provided that documents can be delivered prior to departure.

5. CANCELLATION AND REFUNDS
A) Any cancellation of a booking must be in writing and shall only be effective upon its acknowledged receipt by Vacation Safaris/LuxuryOnTravel Cancellation charges shall apply in the following circumstances:

  • Cancellation 121 days or more prior to the vacation starting date,90% of total cost is refunded.
  • Cancellation 120 to 61 days prior to the vacation starting date, 60% of total cost is refunded.
  • Cancellation 60 to 31 days prior to the vacation starting date, 45% of total cost is refunded.
  • Cancellation 30 days or less prior to the vacation starting date and "no shows", total vacation cost is forfeited

B) If you are a "no show", Vacation Safaris/LuxuryOnTravel shall be entitled to treat your reservation as canceled without having given Vacation Safaris/LuxuryOnTravel any notice, and the provisions of Paragraph 2(A) shall apply.

C) Any request to amend or change a booking once it has been confirmed may be accommodated subject to space availability and applicable fee if any. If Vacation Safaris/LuxuryOnTravel is able to assist, a fee of $75 plus applicable penalty per change will be assessed. These fees will be added to your final invoice.

D) No refunds are given (1) for lost travel time or substitution of facilities, (2) Airline ticket or Cruise deposit (3) for itineraries amended after booking or departure, (4) for circumstances arising beyond the control of Vacation Safaris/LuxuryOnTravel, necessitating alternative arrangements being made to ensure the safety and / or further participation and enjoyment of your safari, (5) If you publish defamatory material if it does not come within one of the recognized legal defenses (6) if you do not appear for any accommodation, service, sightseeing or trip segment without notifying Vacation Safaris/LuxuryOnTravel , or (7) if you leave your safari after it has begun, or miss any scheduled sightseeing, activities, meals or accommodations.

5. TRAVEL INSURANCE
Vacation Safaris/LuxuryOnTravel offers 3rd Party comprehensive Travel Protection Plan to protect yourself against the unexpected and cover the costs of your vacation and more. While it is possible to pay less through other insurance, your coverage and benefits are going to be significantly less as well. Peace of mind and knowing that you have the best protection possible will allow you to relax and enjoy your vacation. There are many other advantages to insuring with a third-party provider like Insurance company chosen by us, such as protection from financial insolvency of your cruise or other travel provider, 24-hour emergency assistance from anywhere in the world and direct payment to your medical provider in the event of an emergency.

Insurance cost vary based on Age of travel, travel location, cost and type of insurance selected.

6. PRIVACY POLICY
Vacation Safaris/LuxuryOnTravel believes in providing you industry-leading privacy. When we collect personal information from you -- whether online, over the phone, or in person -- we follow the best practices for on-line privacy.



7. INDEMNIFICATION

You agree to hold harmless and indemnify Vacation Safaris/LuxuryOnTravel, and its subsidiaries, affiliates, officers, agents, and employees from and against any third party claim arising from or in any way related to your use of the Service. You can only publish defamatory material if it comes within one of the recognized legal defenses. If it doesn’t, the publication will amount to libel and you may have to pay substantial damages


8. RESPONSIBILITY
LuxuryOnTravel and its agents, act only as the agent of passenger in all matters relating to accommodation, meals, tours and transportation of any type, and shall not be liable for inconvenience, inconvenience as a consequence of any such interruption, delay or error, omission of service, injury, delay, loss or damage from any cause and in any manner howsoever, including weather, machinery breakdown, labor disputes, civil disturbances and government orders.

Vacation Safaris/LuxuryOnTravel is insured against legal liabilities arising from injuries which may be incurred by passengers in its own vehicles or providers, in which cases all claims are subject only to the jurisdiction of the Courts in countries where Luxury On Travel have branch. Vacation Safaris/LuxuryOnTravel reserve the right to employ sub-contract to carry out all or any part of the services agreed to be supplied, and in the exercise of such right, the clause relating to liability shall apply.

Living Standards and practices at destination may differ from those in North America with respect to provisions of utilities, services and accommodation. Vacation Safaris/LuxuryOnTravel also reserves the right, should conditions necessitate and without notice, to change any route or arrangement, to offer substitutes of equal value, to cancel the operation of any scheduled tour, to refuse to accept or retain any person as a tour member at any time, in which cases an equitable amount may be refunded.

GENERAL USE OF WEBSITE

AGREEMENT BETWEEN USER AND Vacation safaris
The Vacation safaris Web Site is comprised of various Web pages operated by Vacation safaris.
The Vacation safaris Web Site is offered to you conditioned on your acceptance without modification of the terms, conditions, and notices contained herein. Your use of the Vacation safaris Web Site constitutes your agreement to all such terms, conditions, and notices.


COPYRIGHT AND TRADEMARK NOTICES:
All contents of the Vacation safaris Web Site are: Copyright 2011 by Vacation Safaris/LuxuryOnTravel and/or its suppliers. All rights reserved.

 PRIVACY
Vacation Safaris/LuxuryOnTravel believes in providing you industry-leading privacy. When we collect personal information from you -- whether online, over the phone, or in person -- we follow the best practices for on-line privacy.